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Working in Meeting Venues

My event is held in a venue that requires we use the in-house AV services. Can GEC still help us? 

Yes! We can provide an onsite project managers and/or technical directors to coordinate and manage all aspects of your event's audio-visual requirements.

Project Managers (PM) oversees the production load-in & setup of visual, sound, lighting, mechanical, power, rigging, special effects and related technical systems used in presentation support. Work with the venue to place the audio-visual equipment for optimal effect and safety for the presenters and attendees.

Our PMs create production schedules, manage materials, labor and budgets. Determine the technical needs of productions, negotiate requirements of technical riders, schedule crew calls, and arrange for and negotiate costs for any rented equipment necessary to meet event requirements.

Technical Director (TD)  Confirms ordered equipment onsite and oversees how and when gear is setup and tested. Rehearses show run through with client and technical staff. Directs technical staff on all show cues. Most TD's also operate in thier respective area of experise on the show. For example, some TD's operate as the Powerpoint technician or audio engineer while directing other technical elements of the event.

What should I be aware of when I bring in GEC to a meeting venue to support my AV?

Some venues require that outside AV suppliers provide a certificate of insurance. They may also ask us to complete a "professional standards" document. Also, some properties may charge a "service fee" when using an outside AV company and/or require one of thier onsite AV techs be onsite during the set, show & strike.